BillSense does. It reads every line of every receipt and invoice, checks it against your rules and budgets, and tells you what doesn’t belong—before you pay it.
Caught before payment Set up around your business Your people make the final call
Product film0:00 / 1:15
AI-illustrated · AI-narrated · no customer data
The question
Do you know what’s on every bill you pay?
A bill can add up perfectly—and still be wrong.
Who put a case of beer on the supply receipt?
Ordinary accounting tools read totals and match purchase orders. Nobody has time to read every line of every bill, so the small things get paid: that is where margin leaks.
Personal items on the company’s dime
The same bill submitted twice
One purchase split to slip under a limit
Items that don’t fit the job or department
Prices far above what you usually pay
Hours and rates that don’t match the work
Where the money comes back
Every dollar you don’t overpay is a dollar of margin.
Pay only what belongs
Short-pay in one click: approve the bill minus the rejected lines, and BillSense works out the adjusted amount.
Catch it before the check
Problems are flagged while the money is still yours—not discovered in a year-end audit when it is long gone.
Hours back for the office
Clean lines arrive already sorted. Your reviewers spend their time on the handful that need a human, not on every receipt.
See the budget burn
Every approved line counts against its budget, so you see spending run over while you can still do something about it.
Run your own numbers
That is$30,000a year worth catching before it is paid
An illustration from your own inputs, not a promise. BillSense flags the lines; your reviewers decide what gets paid.
One bill · four steps
From a phone photo to a payment decision you can stand behind.
01
Snap the bill
An employee or supplier photographs the receipt or uploads the invoice from a phone. A blurry photo gets an instant “please retake” instead of a problem later.
02
Read every line
AI extracts the store, date, totals and each individual purchase—and says so when text can’t be read instead of guessing.
03
Check it against your business
Each line is compared with who bought it, what the work is, the budget, what you have bought before and your own policy.
04
You decide
Clean lines move quickly. Questions and blocked items arrive with a plain-English reason, and a person makes the payment decision.
A worked example from construction
One store run. $144.49 that needed a second look.
The total adds up, so most systems would pay all $187.29. BillSense reads the lines against the job. This example is synthetic and contains no customer data.
Fits the job Needs an answer first Not payable
BUILD SUPPLYSynthetic demo receipt
2×4×8 SPF STUD$42.80
12/2 ELECTRICAL WIRE$89.00
INTERIOR PAINT$36.50
ALCOHOLIC BEVERAGE$18.99
TOTAL$187.29
Framing lumber · $42.80Matches framing scope and project phase
Approve
Electrical wire · $89.00Plausible material, but outside this contractor’s trade
Question
Interior paint · $36.50Valid construction item; phase appears too early
Question
Alcoholic beverage · $18.99Company policy rule: never payable
Block
Pay now$42.80
On hold until answered$125.50
Never paid$18.99
The owner’s view
Every bill, every store, every dollar. In one place.
Caught before payment
The dollars stopped, month by month, broken down by who submitted them and by store.
Sales tax paid
Your sales tax total for any date range, split by month, by job and by store.
Where the money goes
Every store you buy from, ranked by spend, with bill counts, average bill and share of the total.
All bills in one place
Every bill in one list you can filter by date, job, store or status, with running totals and the original receipt behind each one.
Year-end summary
Spend, sales tax and what was caught for the year, plus the total paid to each contractor for 1099 preparation.
Trends and highlights
Spend, tax and savings charted by month, compared with the previous period, with the notable changes written out in plain words.
Price watch
The items where the latest price is well above what you usually pay at the same store.
Budget versus actual
Each job’s spend against its budget, including the amount still in review.
Export to your accounting software
Download approved bills as a spreadsheet your accountant can import, with date, vendor, job, category, amount and tax.
Not one-size-fits-all
We set BillSense up around your business.
Every company pays bills differently. Before you start, we sit down with you and configure BillSense to match how yours works, then adjust it as you grow.
Your rulesWhat is never payable, what always needs a second look, and what is fine.
Your approval limitsWho signs off, and above what amount a second person must approve.
Your allowancesThe small everyday purchases you are happy to let through, and their limits.
Your categoriesJobs, departments and cost categories named the way your company names them.
Your reportsThe numbers your owners and accountant actually ask for.
Who it is for
Piloted in construction. Built for any business that pays bills.
ConstructionPiloted
Subcontractor receipts checked against the trade, the work order and the phase of the job.
Supplier invoices checked line by line against what the kitchen ordered and usually pays.
Fleets and field services
Fuel, parts and card purchases checked against the vehicle, the route and the job.
Franchises and multi-location
The same rules applied to every location, with spend compared side by side.
Nonprofits
Every expense tied to its program and budget, with a record that stands up to an audit.
Built for both sides of the bill
Tighter control for the company. Less hassle for everyone else.
For the company
Owners, office managers and bookkeepers
One review queue, sorted by risk, with the reason beside every flag
Duplicates, split bills, math errors and price jumps caught by fixed rules
Approve, short-pay, hold or reject—with a second sign-off on large payments
A permanent record of who decided what, and why
For the people who submit bills
Employees, crews, contractors and suppliers
Snap the receipt on a phone—no forms, no scanner, no envelope of paper
Know straight away if the photo is readable, while you are still at the store
Answer a question about a line in the app instead of a week of phone tag
See a clear reason when something isn’t paid
It is your money—you stay in charge
The AI is allowed to help. It is never allowed to hide.
Rules outrank the AI
Alcohol, gift cards, duplicates, math errors, split bills, price anomalies, and other fixed checks can only make a verdict stricter.
Every decision leaves a trail
Who approved what, when and why is recorded permanently, alongside what the AI recommended.
Built for controlled data
Each customer runs on its own separate copy and database, with role-based access, private files and encrypted sensitive fields.
Human control by design
The system recommends and explains. It cannot move money or approve an exception on its own; people retain the final authority.
42unit testsmoney, state, rules, imaging and ingestion
17synthetic AI scenariosregression coverage—not a production-accuracy claim
7security checksauthentication, uploads and cross-user access
A–Eobservable pipelinenormalize, extract, reason, rules and vendor resolution
Under the hood
AI where judgment helps. Fixed rules where control matters.
BillPhoto or PDF
ExtractMultimodal AI
GroundYour rules · budgets · history
ControlFixed rules
DecideHuman reviewer
Conceived, engineered and deployed by Asif Mohammed for LAFZ Enterprises LLC, and piloted with a general contractor. Built on Next.js, PostgreSQL, Redis/BullMQ, private object storage, versioned prompts and an append-only audit trail.
Book a demo
See it on bills like yours.
Tell us how to reach you and we will set up a live walkthrough, using the kind of bills your business pays. We reply within one business day.